Facilities Coordinator - on site

Company: CBRE
Location: Santa Clara
Posted on: April 6, 2025

Job Description:

Facilities Coordinator - on site

Job ID

213720

Posted

02-Apr-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Santa Clara - California - United States of America

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Client regarding all Facilities' Operations.

What You'll Do:

• Work with engineers, technicians, client and service providers to make sure they implement and recognize all work order procedures, policies, and reporting formats.
• Create, assign and follow up on work orders using Si7.
• Provide monthly reports on progress status including all open, closed and canceled work orders.
• Monitor and maintain work orders, proposals, department files, and other paperwork submitted by team members and vendors.
• Manage assets and serve as CMMS administrator and trainer.
• Issue purchase orders in Coupa and verify vendor invoices for accuracy.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Manage uniform orders and office supplies procurement.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Deliver own output by following defined procedures and processes under close supervision and guidance.
• Other Administrative tasks as needed and assigned by Supervisor.
  
  What You'll Need:
  
  
  • High School Diploma or GED with up to 2 years of job-related experience.
  • Proficiency in CMMS, Si7, Coupa and SharePoint ( or similar programs)
  • Good Communication and customer service skills
  • Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook
  • Strong organizational skills with an inquisitive mindset.
  • Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
  • Experience in Facilities Management or a related field preferred.
  • Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
    
    California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Facilities Coordinator position is $34.00 hourly and the maximum salary for the Facilities Coordinator position is $36.06 hourly. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE's applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
    
    Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
    
    Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
    
    CBRE GWS
    
    CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
    
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Keywords: CBRE, Santa Clara , Facilities Coordinator - on site, Professions , Santa Clara, California