Administrative Assistant

Company: Motion Recruitment Partners LLC
Location: San Francisco
Posted on: April 24, 2025

Job Description:

Our client, the leader in the SaaS Identity space, has an outstanding contract Administrative Assistant opportunity to join their dynamic team. This is a fully remote role.We are seeking a detail-oriented and highly organized Administrative Assistant to support our Security team for a short-term contract. The ideal candidate will have strong administrative and communication skills, be proficient in Google Suite, and thrive in a fast-paced environment. This position is perfect for someone looking to gain experience in a dynamic remote work setting while providing essential support to our executives and team operations.Contract Duration: 6-MonthsRequired Skills & Experience

• Minimum 3+ years of professional experience; ideally supporting 4 or more executives.
• Ability to interact in a professional manner with customers, prospects, and internal teams.
• Experience with web-based scheduling and collaboration tools; GSuite, Coupa, Navan, Zoom, and Workday.
• Experience with arrangement of schedules and logistics, at times, across multiple time zones.
• Outstanding time management skills and attention to detail.
• Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency.
• Expectation of complete confidentiality on all business matters.
• Ability to effectively communicate and collaborate with a diverse range of people and job functions.
• Excellent verbal and written communication skills.
• Ability to remain energetic and positive in a fast-paced environment.
• Excellent common sense and ability to make solid judgment calls autonomously.
• Ability to be proactive and anticipate next steps.
• Get along well with a variety of personalities; team player attitude.
• Ability to prioritize multiple tasks.
• Ideal candidate qualities: Supporting the C-suite, self-sufficient, able to work independently, and hit the ground running without a lot of training. Background in security, trust and safety, risk management, or similar.Desired Skills & Experience
  • Experience with project management tools (e.g., Trello, Jira, Asana) is a plus, but not required.
  • Familiarity with basic cybersecurity terminology and concepts is a plus.What You Will Be DoingDaily Responsibilities
    • Calendar management - coordinate all meetings both internal and external, being proactive about conflicts and understanding priorities. This role will involve heavy calendar management.
    • Manage the daily schedule of the executives; coordinate domestic and international travel, process expense reports, and assist with management of budget needs.
    • Field incoming requests; exercise strong judgment and discretion with highly confidential information.
    • Help schedule and coordinate logistics for meetings, conferences, and special events (onsite & offsite).
    • Maintain trusting relationships with customers, prospects, team, and contacts.
    • Provide backup support for other Admins in the department.
    • Provide general administrative support by scheduling appointments or making dining reservations.
    • Maintain and organize digital files ensuring accuracy and easy retrieval of documents.
    • Assist with preparing and editing documents, presentations, and reports.
    • Assist in the coordination of meetings, conferences, and other events, including logistics and communications.
    • Perform data entry and maintain accurate records in spreadsheets or databases.
    • Support the team with basic research and other special projects as required.
    • Assist with other administrative tasks as assigned by management and Executive Assistant, Security.
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Keywords: Motion Recruitment Partners LLC, Santa Clara , Administrative Assistant, Administration, Clerical , San Francisco, California